XAXADO ASSOCIATION MEMBERSHIP
By purchasing the pass for the Turin Turin Forró Fest 2025 you accept this statute and apply for membership to Xaxado Association, if you are not yet a member for the current social year.
You are aware that the Xaxado Association is affiliated to AICS (organization for the promotion of sport recognized by CONI) and that you will be registered with AICS itself for the current year.
You also accept the conditions and insurance clauses contained in the insurance policy stipulated by US AICS-CONI.
This is a summary of our association statute.
You can find the original document (in Italian) here.
Statute of the Amateur Sports and Social Promotion Association "Xaxado"
Title I: Establishment, Purpose, Duration
Article 1: Establishment, Name, and Headquarters
The association is a non-profit entity established in Turin, Italy, in line with relevant laws. The name can only be used if registered with the National Register of Third Sector Entities (RUNTS). The headquarters can be relocated within Turin by the assembly without amending the bylaws.
Article 2: Purpose
The association is non-commercial and aims to promote civic growth, social inclusion, and support for disadvantaged groups (e.g., children, women, elderly). It organizes activities for members and others, focusing on volunteering, mutual aid, and social development.
Article 3: Duration
The association is established indefinitely, and its dissolution requires a resolution by the extraordinary assembly.
Title II: Activities
Article 4: Activities of the Association
The association engages in amateur sports and other activities serving the public interest, including secondary activities to support its main goals and fundraising efforts.
Article 5: Amateur Sports and Other General Interest Activities
The association organizes amateur sports like sports dance and health-related gymnastics, and it may host other activities aligned with its non-profit goals, including cultural and recreational events.
Article 6: Secondary and Instrumental Activities
The association can undertake secondary activities such as food services during events or provide services to members, with revenue used solely to support the main goals.
Article 7: Fundraising Activities
Fundraising may include occasional activities or organized campaigns, which must comply with transparency and fairness guidelines.
Title III: Operation and Administration
Article 8: Activity Management and Organization
The association can collaborate with other entities and uses volunteers for most operations, though it may hire professionals for specific tasks, like sports services.
Article 9: Volunteer Contributions
Volunteers offer their time freely and cannot be paid, though they may be reimbursed for expenses. They must be insured for accidents and liabilities.
Article 10: Fiscal Year, Financial Statements, Accounting, and Social Reports
The fiscal year runs from January 1 to December 31. Financial statements must be prepared and approved by the assembly, and if revenue exceeds certain thresholds, a social report must also be filed.
Article 11: Social Information and Transparency
Financial and social reports must be accessible to members and published online, with details of compensations for administrators if revenue exceeds a specified threshold.
Article 12: Assets and Wealth
The association's assets consist of donations, income, property, and reserves. Profits cannot be distributed to members, and assets must be used exclusively for the association's non-profit goals. If dissolved, remaining assets are allocated as specified in the bylaws.
Article 13: Sources of Financing
The association’s income comes from membership dues, fundraising, donations, public and private grants, and commercial activities directly linked to its non-profit purposes.
Title IV: Social Books, Membership, and Rights
Article 14: Social Books and Volunteer Register
The association must maintain registers for members, meetings, and volunteers, as required by law. Members can access these records under specified conditions.
Article 15: Membership in the Association
Membership is open to individuals and non-profit entities that share the association's goals. Applications are reviewed by the Board of Directors. Membership is permanent once granted but is not transferable or refundable.
Article 16: Rights of Members
Members can contribute to the association’s programs, attend assemblies, elect representatives, approve the bylaws and financial statements, and access benefits like insurance or discounts. Voting rights are granted after three months of membership.
Art. 17 - Duties of the Members
Members must support the Association's goals, comply with the statutes, regulations, and decisions of the governing bodies. They are also required to pay membership fees on time and fulfill any commitments made to the Association.
Art. 18 - Loss of Membership Status
Membership is lost due to resignation, voluntary dissolution of the Association, death, exclusion for arrears or failure to meet statutory requirements, expulsion for serious violations, or forfeiture for not renewing the membership card. Members can appeal exclusions or expulsions to the Assembly within 60 days. Withdrawal is allowed, but members cannot claim a refund of their contributions.
Art. 19 - Association Bodies
The main bodies of the Association are the General Assembly, the Board of Directors, and the President. A Control Body may also be established if needed.
Art. 20 - The General Assembly
The General Assembly is the highest decision-making body, consisting of members in good standing. It meets at least once a year, by April 30, and can meet in extraordinary sessions if requested. It approves financial statements, elects governing bodies, and makes decisions on major issues such as statute amendments, mergers, or dissolution.
Art. 21 - The Board of Directors
The Board of Directors is elected by the General Assembly and consists of 3 to 7 members, including the President. It implements the Assembly’s decisions, oversees the Association's activities, and manages financial matters. The Board also appoints vice-presidents, handles membership admissions, and makes decisions about exclusions or expulsions. It meets regularly, at least every two months, and can meet in extraordinary sessions when needed.
Art. 22 - The President
The President, elected by the General Assembly for a 4-year term, represents the Association legally and manages day-to-day operations. The President prepares financial reports and proposals for the Board. If the President is absent, the Vice-President assumes their responsibilities.
Art. 23 - The Control Body
If the Association exceeds specific financial thresholds, it must establish a Control Body, which ensures compliance with laws, statutes, and principles of good governance. The Control Body also monitors the effectiveness of the Association’s organizational and financial structure. It serves a 4-year term and can be appointed voluntarily by the Assembly.
Art. 24 - Meetings via Telecommunications
Meetings of the Association’s governing bodies can be held remotely, with members participating through telecommunication methods. Voting must be confidential, and members' identities must be verified. Meetings can also be in a hybrid format, with some attending in person and others remotely. Decisions must respect fairness, transparency, and equal treatment.
Title VI: Miscellaneous and Final Provisions
Art. 25 - Registration in the National Register of the Third Sector
In compliance with Article 11 of Legislative Decree 117/2017, the Association must register in the National Register of the Third Sector (RUNTS). Once registered, it must indicate the registration details in its documents and public communications. The registration is handled by the Association’s legal representative or through its affiliated network. Any changes to the information must be updated as per the law. Until the Association is registered under "Social Promotion Associations" in RUNTS, it cannot use the acronym APS or the title "Social Promotion Association" in dealings with third parties.
Art. 26 - Registration in the National Register of Amateur Sports Activities
For sports recognition, the Association must register with the National Register of Amateur Sports Activities, as per Legislative Decree 39/2021. It must adhere to the regulations of the Italian National Olympic Committee (CONI) and the statutes of the National Federations, Sports Promotion Bodies, and Associated Sports Disciplines. The Association must also be listed in the CONI Register of Amateur Sports Associations.
Art. 27 - Amendments to the Statute
Changes to the Statute require the presence of the majority of members in both the first and second convocations, with a two-thirds majority vote. If the quorum isn’t met, a third and possibly a fourth convocations can be held, where the quorum is reduced to 30% and 20% of members, respectively. Amendments are approved with a two-thirds majority of those present.
Art. 28 - Transformation, Merger, and Split of the Association
The General Assembly can decide on the transformation, merger, or division of the Association according to Article 42-bis of the Civil Code. The quorum and voting requirements for these decisions are the same as those for amending the Statute.
Art. 29 - Dissolution of the Association and Distribution of Assets
To dissolve the Association and allocate its assets, a three-quarters majority vote of members is required. In case of dissolution, the remaining assets will be transferred to other Third Sector Entities focused on amateur sports activities, with the approval of the relevant authorities, unless the law mandates a different use. The Assembly will appoint a Liquidation Committee, and each member of the Committee must be approved by a three-quarters majority vote.
Art. 30 - Reference to the Association’s Regulations, Civil Code, and Sector Laws
The Association will adopt a Regulation to govern both matters outlined in the Statute and any additional operational requirements. For any issues not covered by the Statute or Regulation, the provisions of Legislative Decree 117/2017, and other relevant laws, such as those regarding amateur sports (Legislative Decree 36/2021), will apply. If not covered by these laws, the General Assembly will decide by a simple majority.